info@247hrm.com +91 63018 54192
★★★★★ 4.9 on G2 · 1500+ companies · 4,00,000+ employees
SERVICE Fully Managed Payroll Outsourcing · Run by 247HRM specialists

Fully managed Payroll Outsourcing
for India's growing teams.

247HRM Payroll Outsourcing is a fully managed service. A dedicated team of payroll specialists, statutory experts, and helpdesk staff runs your monthly payroll, files every PF, ESI, PT, LWF, and TDS return on time, generates and emails Form 16, and answers your employees' payroll questions directly. You focus on people. We stay accountable for the rupees. Payroll errors drop ~95% and HR reclaims 40+ hours every month.

Setup in 24 hours
No long-term lock-in
24/7 expert support
All-India statutory
ISO 27001 secure
See how it works
99.95%
on-time salary
disbursement
15+ yrs
running Indian
payroll
₹0
statutory penalties
on our watch
Live in 24 hours
For 50–5,000 employees
G2 Leader 2025
4.9 ★
Loved by 1500+ companies across Retail, Automotive, Manufacturing, Healthcare, IT and other industries
★★★★★4.9
★★★★★4.8
★★★★★4.9
★★★★★4.7
By The Numbers

247HRM payroll outsourcing, at a glance.

Operational outcomes reported by 247HRM customers across 30+ industries. Sources noted inline and in the FAQ section.

15+ yrs
Running Indian payroll
1,500+
Businesses served
1,00,000+
Payslips processed monthly
99.95%
On-time salary disbursement
95%
Fewer payroll errors
24 hrs
Service setup turnaround
4.9/5
G2 average rating
Outcomes, Not Features

Five business outcomes that show up in the first month.

Payroll is mechanics. The reason finance and HR leaders move to 247HRM Payroll Outsourcing is what changes downstream: time recovered, errors gone, penalties cleared, decisions sharper, employees calmer.

40+ hrs

HR time reclaimed every month

Stop running payroll. Stop chasing payslip queries. The hours go back into hiring, engagement, and policy work that actually moves the business.

95%

Fewer payroll errors

Rule-based processing, parallel-run validation, and a four-eyes review before any disbursement file is released. Salary mistakes become rare events, not monthly stress.

99.95%

On-time salary disbursement

Disbursement files released to the bank on the agreed date, every month. Employees plan around a paycheck they can predict to the rupee.

₹0

Statutory penalty exposure

PF ECR, ESI, PT, LWF, TDS, Form 24Q, Form 16 filed on their due dates by a team that tracks every state notification. Late-payment damages under EPF Section 14B stop being a line item.

4.7/5

Employee experience that lasts

Self-service payslips, instant Form 16, mobile access to tax declarations, and a dedicated helpdesk that answers payroll queries directly. HR stops being the first line for "where is my payslip".

What's Included

One service contract. Every part of the payroll cycle.

A clear scope, with each deliverable owned by 247HRM. No grey areas about who files PF, who answers the employee whose HRA was wrong, who tracks the state PT notification.

Core

Monthly payroll processing

Salary structure design, monthly calculations, payslips with TDS workings, bank disbursement file. Cycle owner: 247HRM.
  • Code on Wages compliant salary structure
  • Inputs cutoff, calc, parallel review
  • Payslip PDFs emailed and pushed to ESS
  • Bank-format NEFT or IFT disbursement file
  • Variance report and exception summary
Core

Statutory filings and returns

Every monthly, quarterly, and annual filing on the published due date. Filer of record: 247HRM.
  • PF ECR by 15th of each month
  • ESI return and challan by 15th
  • Professional Tax across 17 states
  • Labour Welfare Fund per state schedule
  • Monthly TDS, quarterly Form 24Q
  • Annual Form 16 signed and emailed
  • S&E returns and renewal tracking
Core

Employee self-service and helpdesk

Employees stop calling HR for payslips, tax workings, or Form 16. A dedicated 247HRM team picks up the phone. First responder: 247HRM helpdesk.
  • Web and mobile self-service portal
  • Payslip, Form 16, tax declaration access
  • Loan, reimbursement, leave balance views
  • Phone, email, ticket channels
  • SLA-bound first response and resolution
  • Helpdesk activity report in monthly MIS
Optional add-on

End-to-end HR outsourcing

Extend the service beyond payroll. Leave, claims, onboarding, exit, performance, attendance integration, policy creation. One vendor, one contract.
  • Leave and attendance integration
  • Claims, loans, advances processing
  • Onboarding and full and final settlement
  • Performance management cycles
  • HR policy creation and update tracking
  • POSH committee secretariat (on request)
From Sign-up to Steady State

Six steps. Roughly two payroll cycles.

A defined transition with named owners on both sides. Setup turnaround of 24 hours, parallel run on cycle one, live operation by cycle two.

1

Discovery call

Headcount, locations, current vendor, statutory registrations, salary structure. A 45-minute conversation, no obligation.

Day 1
2

Agreement and data handover

Service agreement signed. Master data, last three payroll cycles, statutory registration certificates shared on a secure channel.

Day 2 to 3
3

Platform setup, 24 hours

Salary heads, statutory configuration, ESS branding, employee invites, helpdesk routing. Ready for parallel run within one business day.

Day 3 to 4
4

Parallel run on cycle one

The last closed cycle is reprocessed on 247HRM. Variances investigated to the rupee. Sign-off from finance before live cutover.

Day 5 to 10
5

First managed cycle

247HRM runs payroll. Inputs collected, calculations done, four-eyes review, disbursement file released. Statutory returns filed by the 15th.

Cycle 2
6

Ongoing operations and monthly MIS

Monthly service review with headcount, exceptions, helpdesk volume, statutory filing log, and finance MIS. A standing call, never a surprise.

Cycle 3 onwards
The Cost of Staying In-House

The line item nobody puts in the HR budget.

In-house payroll looks cheap on paper. The real cost sits in penalties, error rework, the senior HR hours that go to payslip queries, and the key-person risk when the one payroll person leaves. Numbers below are for a 500-employee Indian business; adjust in the ROI calculator.

Without 247HRM

Hidden cost of in-house payroll

  • ₹6 to 9 L annual fully-loaded cost of one payroll officer plus tools and infra
  • 40+ hrs senior HR time every month answering payslip and Form 16 queries
  • 2 to 5% of monthly payroll lost to errors, retro corrections, and arrear processing
  • 12% p.a. interest plus 25% damages under EPF Section 14B on every late PF ECR
  • High key-person risk when the payroll owner is on leave, resigns, or moves teams
  • Slow response when state PT or LWF rates change without notice
  • Manual Form 16 generation and email distribution every May
Source: payroll cost benchmarks reported by Deloitte 2024 Global Payroll Benchmarking Survey and customer-reported baselines at 247HRM onboarding.
With 247HRM

What the same business looks like in month two

  • ~50% lower fully-loaded payroll cost at typical per-employee fees
  • 40+ hrs HR time recovered for hiring, engagement, and policy work
  • 95% reduction in payroll errors via rule-based processing and parallel run
  • ₹0 statutory penalty exposure with on-time PF, ESI, PT, LWF, TDS
  • Zero key-person risk; a team owns the cycle, not one person
  • Same day rollout when state notifications change rates or due dates
  • Auto Form 16 digitally signed and emailed by 15 June
Source: 247HRM customer outcomes reported across 1,500+ Indian businesses (FY25 service-review data).
Industry-Specific Payroll

Payroll outsourcing for the realities of your industry.

Manufacturing shift differentials. Retail multi-state PT. Healthcare 24x7 staffing. The 247HRM service is configured for each industry, not a generic template.

Manufacturing

Shift allowances, OT under Factories Act, contract labour separation, gratuity and bonus. Anchor reference: Lakshmi Group, Andhra Paper, Global Aluminium.

Manufacturing payroll →

Retail and outlets

Multi-state ground employees, per-outlet rosters, S&E filings across states. Anchor reference: PMJ Jewels, Wonder Cars, Maangalya.

Retail payroll →

Healthcare

24x7 nursing rosters, NABH-aligned record keeping, sensitive payslip distribution. Anchor reference: Apollo 24/7, Prathima Hospitals.

Healthcare payroll →

IT and ITeS

Variable pay, ESOPs, multi-currency for cross-border employees, S&E and STPI returns. Anchor reference: HBL, Aptar.

IT and ITeS payroll →

Education

Teaching and non-teaching grade pay, vacation processing, gratuity under Payment of Gratuity Act. Anchor reference: The Premia Academy, ICAI.

Education payroll →

Real estate and construction

Site-wise headcount, contract worker compliance under BOCW, CLRA registration support. Anchor reference: OM Sree Builders, Raghuram Constructions, Fortune Group.

Real estate payroll →
ROI Calculator

The cost of in-house payroll, quantified for your business.

Move the sliders. The output is a realistic estimate of annual savings, hours recovered, penalty exposure eliminated, and the multiple on the outsourcing fee. Methodology and source notes below the result.

Your current payroll setup

Adjust five inputs. The calculation runs live.

Annualised value with 247HRM
₹0
Total annualised value recovered
0
HR hours reclaimed per year
0
Payroll errors prevented
₹0
Penalty exposure removed
0×
ROI multiple vs outsourcing fee

Methodology: outsourcing fee modelled at ₹150 per employee per month (volume tier average), capped at ₹1,20,000 floor. Errors prevented at 95%, penalty exposure removed at 95% (industry-reported baseline at 247HRM onboarding). Inputs are user-provided estimates; final pricing shared in quote.

Trusted By

247HRM runs HR & payroll for 1,500+ Indian businesses across 30+ industries.

Apollo 24/7
HBL
Lakshmi Group
Fortune Group
Global Aluminium
Andhra Paper Limited
Prathima Hospitals
Maangalya
Swayamvar
Mallareddy University
OM Sree Builders
PMJ Jewels
The Premia Academy
Aptar
Raghuram Constructions
Wonder Cars
Recognised by
★
G2 LeaderHR Management Suites 2025
★
Customers' ChoiceSoftwareSuggest 2025
★
Best Value HRMSCapterra India 2025
✓
ISO/IEC 27001Certified by BSI Group
✓
SOC 2 Type IIAICPA-audited
In Our Customers' Words

What it looks like after the switch.

Three customer voices on what changed when payroll moved from in-house to 247HRM. Sourced from monthly service reviews and case studies.

★★★★★
After two cycles we stopped tracking payroll due dates internally. The 247HRM team files PF, ESI, PT, and TDS, and we see the filing receipts in the monthly review. Finance signs off and moves on.
Head of Finance
Mid-size Manufacturer · 800 employees
★★★★★
Three of our HR generalists used to spend the first week of every month on payslip queries. That stopped in the second month with 247HRM. The helpdesk took over and the team got their week back.
Head of HR
Retail Group · 1,200 employees, 47 outlets
★★★★★
Form 16 used to be a May firefight. This year it went out digitally signed on 12 June. No queries, no rework. The board noticed.
Director, People Operations
IT Services · 350 employees
Side-by-Side

How 247HRM compares to in-house and other vendors.

A straight-up comparison across the nine criteria that determine whether a payroll outsourcing deal saves money or quietly costs more than it should.

Capability In-house team Generic outsourcing vendor 247HRM Payroll Outsourcing
Setup turnaround30 to 60 days15 to 30 days24 hours platform setup, 7 to 14 days to live
Statutory filings (PF, ESI, PT, LWF, TDS, 24Q)HR or finance ownedOften advisory, client signsFiled by 247HRM as filer of record
Form 16 generation and distributionManual every MayGenerated, manual distributionDigitally signed, auto-emailed by 15 June
Employee helpdeskHR is first responderLimited or ticket onlyPhone, email, ticket. Dedicated team, SLA-bound
Technology platformSpreadsheet or licensed softwareVendor's tool, often legacy247HRM cloud platform with ESS apps included
Error accountabilityInternal teamLimited, usually advisoryErrors attributable to 247HRM corrected in next cycle at no cost
Lock-inN/A12 to 36 month contracts commonNo long lock-in. Data export on exit
Cost predictabilityVariable (salary, tools, errors, penalties)Per-employee fee plus add-onsPer-employee fee. Statutory, helpdesk, Form 16 included
Security certificationsInternal IT onlyVaries, often partialISO 27001, ISO 27701:2019, SOC 2 Type II, GDPR
Frequently Asked Questions

Ten questions buyers ask before they sign.

Direct answers, with statutory references and operational specifics. If a question is missing, the demo call covers it.

What is payroll outsourcing and how is it different from payroll software?
Payroll outsourcing is a managed service. A third-party team runs monthly payroll for the employer: salary calculations, payslip generation, statutory filings (PF, ESI, PT, LWF, TDS), Form 16, and employee helpdesk queries. Payroll software, in contrast, is a tool the employer operates in-house. With 247HRM Payroll Outsourcing, dedicated specialists own the end-to-end cycle, file every return on time, and remain accountable for accuracy and compliance. HR teams stop running payroll and stop worrying about due dates.
How quickly can 247HRM take over our payroll?
Setup is in 24 hours for the data and platform configuration. A typical mid-size business (50 to 500 employees) goes fully live, including a parallel-run validation, in 7 to 14 business days. There are no long-term lock-in contracts. Companies on existing payroll vendors switch with full data migration handled by the 247HRM transition team.
Which statutory filings does 247HRM handle?
247HRM files every monthly, quarterly, and annual statutory return on its published due date: PF ECR (15th of each month), ESI return (15th), Professional Tax (state-specific, usually 10th to 30th), Labour Welfare Fund (state-specific), monthly TDS deposit and quarterly Form 24Q, Shops and Establishments returns, and annual Form 16 (digitally signed, emailed in May or early June). State notifications and rate changes are tracked centrally so customers stay current automatically.
How much does payroll outsourcing cost in India?
247HRM Payroll Outsourcing is priced per employee per month with volume-based tiers. The fee covers monthly payroll processing, all statutory filings, Form 16, payslip distribution, and employee helpdesk access. Pricing typically lands well below the cost of an in-house payroll officer once headcount, software licences, helpdesk time, and penalty risk are accounted for. A custom quote is shared within one business day of the discovery call.
Who owns the data and what are the security guarantees?
Customer data remains with the customer. 247HRM is the processor under a clear data processing agreement. All payroll data is encrypted in transit and at rest, with role-based access, audit logs, and ISO/IEC 27001, ISO/IEC 27701:2019, GDPR, and AICPA SOC 2 Type II certifications. Data is hosted in India. On exit, full data export is provided in machine-readable format.
What happens if there is a salary error?
247HRM operates rule-based payroll with parallel-run validation, exception reporting, and a four-eyes review before disbursement files are released. Customers report a 95% reduction in payroll errors after switching. Any error attributable to the 247HRM team is corrected in the next cycle at no cost, and the corrective action is documented in the monthly service review.
Will my employees still be able to view payslips and raise queries?
Yes. Employees get self-service access to payslips, tax declarations, Form 16, leave balances, and loan or reimbursement status through the 247HRM employee self-service portal and mobile apps. Payroll queries route to the 247HRM employee helpdesk by phone, email, or ticket. HR is no longer the first line for payroll questions.
Can we keep some HR processes in-house and outsource only payroll?
Yes. The core 247HRM Payroll Outsourcing service covers payroll processing, statutory compliance, employee self-service, and helpdesk. Add-on HR outsourcing covers leave management, claims, loans, onboarding, exit, attendance integration, performance management, and HR policy creation. Pick the scope that fits the operating model.
Is 247HRM ready for the 2026 Labour Codes?
Yes. The four Labour Codes (Code on Wages, Industrial Relations Code, Social Security Code, Occupational Safety, Health and Working Conditions Code) are configured in the 247HRM platform with state-by-state notification handling, wage-definition logic for the Code on Wages, and the two-day full-and-final settlement clock. As state notifications go live, customer accounts update automatically.
Why outsource payroll instead of running it in-house?
Five reasons HR and finance leaders give. First, you reclaim 40+ hours of HR time every month that currently goes to payroll mechanics. Second, you remove penalty exposure since statutory due dates never get missed. Third, you cut payroll errors by around 95% with rule-based processing and parallel review. Fourth, you replace the cost of an in-house payroll officer plus tools plus risk with a predictable per-employee fee. Fifth, you stop being dependent on the one person in HR who knows how to run payroll.

Sources & references

Authoritative references used in this guide:

  • EPFO India. Section 14B damages on delayed PF ECR contributions, and statutory PF compliance framework.
  • Income Tax Department, India. TDS, 24Q, and Form 16 obligations referenced for managed payroll operations.
  • ESIC India. ESI contribution rules and challan filing timelines.
  • SHRM 2025 benchmarks on payroll error rates and outsourcing economics for Indian mid-market employers.
  • BSI Group, India. ISO/IEC 27001 Information Security Management standard and certification authority.
  • AICPA. SOC 2 Trust Services Criteria for security, availability, processing integrity, confidentiality, and privacy.
  • G2 reviews, Capterra reviews, SoftwareSuggest reviews. Independent customer reviews across leading SaaS review platforms.
  • Customer outcomes cited (100% on-time PF/ESI/TDS filing, 95% reduction in payroll errors, ₹14.2 Cr-scale monthly disbursement, ₹6 to 9 L annualised savings versus in-house payroll team) are aggregated from 247HRM managed-payroll customer reports across 1,500+ Indian businesses including PMJ Jewels, Lakshmi Group, Apollo 24/7, HBL, Andhra Paper, and Global Aluminium.

About 247HRM: Operated by Infosun Private Limited (Hyderabad, India). HRMS and payroll platform in production since 2010. ISO 9001, ISO/IEC 27001, ISO/IEC 27701:2019, GDPR, and AICPA SOC 2 Type II certified.

Glossary

Payroll outsourcing terms, defined.

Eleven terms that appear in every payroll outsourcing contract and conversation. Use this as a quick reference for stakeholder discussions and vendor evaluation.

Payroll outsourcing
A managed service in which a specialist third-party provider runs an employer's monthly payroll cycle end-to-end, including salary calculations, statutory deductions and filings, payslip distribution, and employee helpdesk.
Payroll software
A SaaS or on-premise application that the employer's own team operates to run payroll. Distinct from outsourcing, where the provider's team runs payroll on the employer's behalf.
Form 16
The statutory TDS certificate issued under the Income-tax Act, 1961 for salary income. Comprises Part A (TDS deducted and deposited) and Part B (salary breakup). Issued annually for the previous financial year, typically by 15 June.
Form 24Q
The quarterly TDS return filed under section 192 for salary deductions. Due 31 July, 31 October, 31 January, and 31 May for the four quarters of the financial year.
PF ECR
Electronic Challan-cum-Return filed monthly with the Employees' Provident Fund Organisation. Due by the 15th of the following month, with delays attracting interest and damages under Section 14B.
ESI
Employees' State Insurance, a social security scheme under the ESI Act, 1948. Monthly contribution due by the 15th of the following month. Coverage threshold and rate set by ESIC.
Professional Tax (PT)
State-level tax on income from employment, levied by 17 Indian states. Rates, slabs, and due dates differ by state.
Labour Welfare Fund (LWF)
Employer and employee contribution to a state-administered welfare fund. Frequency and amounts vary by state.
Salary structure
The breakup of CTC into earnings heads (basic, HRA, special allowance, and others) and deductions, designed to comply with the Code on Wages and optimise statutory and tax treatment.
Parallel run
A go-live validation step in which the new payroll provider processes the last closed cycle in parallel with the previous system. Variances are investigated before live cutover.
Employee helpdesk
A dedicated channel for employees to raise payroll questions (payslip, tax, deductions, reimbursements). With 247HRM Payroll Outsourcing, the helpdesk is run by the service provider, not by client HR.

One discovery call. Setup in 24 hours. Live by the next cycle.

The hand-off is straightforward and the timeline is predictable. A 247HRM specialist scopes the business, shares a quote within one business day, and runs a parallel cycle before going live. No long lock-in. No surprise pricing.

+91 63018 54192
✓ Setup in 24 hours ✓ No long lock-in contract ✓ Parallel run before go-live
Customer baseline
₹18 L+
Median annualised value recovered for a 500-employee business in year one of 247HRM Payroll Outsourcing (FY25 customer reviews).
40+ hrs
HR time / month
95%
Error reduction
₹0
Penalty exposure
24 hrs
Setup turnaround
Quote shared within one business day. No obligation.

Connected modules in the suite

The outsourcing service runs on the same HRMS your team uses every day.

Payroll and statutory compliance

The same engine our managed service runs on: PF, ESI, PT, TDS, Form 16.

Attendance and shift management

Hours and OT feed straight into the monthly payroll cycle.

Leave and FFS management

Approved leave triggers LOP; encashment posts on exit.

Salary advance and loan workflow

Repayments deduct each cycle with full audit trail.

Claims and reimbursements

Approved claims pay out in the next salary cycle.

Self-service portal and mobile apps

Employees view payslips, declare investments, and download Form 16.